Basic Steps

What are the 2 basic steps that NBC must follow to be in compliance with FERPA?

1. Notify current students annually in writing of their rights under FERPA.

• The right to seek amendment or correction of educational records
• The right to have some control over the disclosure of information from education records except when release is permitted by law
• The right to file complaints with the Family Policy Compliance Office, United States Department of Education, within 180 days of alleged violation
• Since NBC has a policy of disclosing personally identifiable information to school officials:
  • The criteria for determining school officials
  • A description of what constitutes legitimate educational interest

2. Grant access by students (or parents, if applicable) to education records.

• Students and former students have the right to inspect and review their education records through established procedures.
  • Within a maximum of 45 days after written request is received
• Institution or agency is not required to provide a copy of the education record unless failure to do so would deny access.
  • Records cannot be destroyed if request is pending
  • Fee can be charged unless cost prohibits access
• Students and former students have the right to review records of requests for disclosure of their personally identifiable information
  • Institution needs to maintain records of requests and make them available to students